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golf outings

Centennial Golf Club in Carmel, NY, is pictured in the fall

Tournament Coordinator's Checklist

First Things First

  • Choose the date of your event
  • Assess your food & beverage needs and estimate the number of players expected
  • Submit deposit and a signed agreement to your Centennial Tournament Professional

6 to 8 Weeks Prior to Your Event

  • Assess your merchandise needs for Tee gifts (Shirts, golf balls, yardage guides) and Tournament prizes (Merchandise that will require custom logos will take approximately 4-6 weeks to be delivered)
  • Determine your staff and volunteer needs
  • Order banners, hole sponsorship signs, and hole-in-one insurance (if needed)
  • Keep Centennial updated on estimated number of players

4 Weeks Prior to Your Event

  • Choose your menu and finalize food/beverage contract
  • Submit final player and payment to the course

3 Weeks Prior to the Event

  • Communicate the following to our professional staff:
  • Format of your competition, Hole-in-one insurance needs and prize information
  • Special needs for sponsors or volunteers
  • Needs for registration (# of tables, location, etc.).
  • Gift Certificate needs and Closest to the Pin or Long Drive requests
  • Send sponsor signs to course and discuss placement of signs.

2 Days Prior to Your Event

  • Send a player listing/pairings sheet to the course via e-mail. An Excel spreadsheet is the preferred method for player listings. Communicate any changes or questions you may have.

Day of Your Event

  • Deliver any signs, banners, prizes or hole-in-one cars that need to be pre-staged the evening prior for an A.M. event and at least 3 hours prior to a P.M. event.
  • Allow 1/2 hour prior to your start for registration for every 40 players (e.g. 2 hours for 140 players, 1 hour for 80 players). Communicate any last minute changes to the golf course tournament coordinator.

During Your Event

  • Relax and have fun! Let our team of tournament professionals take care of your groups every need!

After Your Event

  • Remember to pick up any leftover prizes, banners or signs
  • Select your dates for next year’s event at Centennial Golf Club!